UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE 14A
Proxy
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COVANCE INC. |
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2009
Notice of
Annual Meeting &
Proxy Statement
March 25, 2009
Dear Fellow Shareholder:
You are cordially invited to attend the 2009 Annual Meeting of Shareholders of Covance Inc., to be held at 8:00 a.m., local time, on Thursday, May 7, 2009, at The Canterbury Hotel, 123 South Illinois Street, Indianapolis, Indiana. We hope that you will participate in the Annual Meeting either by attending and voting in person or by completing and returning the enclosed proxy as promptly as possible. Your vote is important.
This Notice of Annual Meeting and Proxy Statement provide information about the matters to be acted upon by Covance's shareholders. The Proxy Statement also contains information about the role and responsibilities of the Board of Directors and its Committees and provides important information about each nominee for election as a Director and other matters to be acted on at the meeting.
Sincerely, |
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Joseph L. Herring Chairman and Chief Executive Officer |
COVANCE INC.
NOTICE OF 2009 ANNUAL MEETING
OF SHAREHOLDERS
The 2009 Annual Meeting of the Shareholders of Covance Inc. (the "Company") will be held on Thursday, May 7, 2009, at 8:00 a.m., local time, at The Canterbury Hotel, 123 South Illinois Street, Indianapolis, Indiana for the following purpose:
Only shareholders of record at the close of business on March 16, 2009 are entitled to notice of, and to vote at, the Annual Meeting.
We hope you will attend the Annual Meeting in person. Whether or not you plan to attend the meeting, please complete, sign, date and return the enclosed proxy card to ensure that your shares are represented at the meeting. Shareholders as of the record date who attend the meeting may vote their shares personally even if they previously have sent in a proxy card.
An admission ticket and government-issued picture identification will be required to enter the meeting. All shareholders must have an admission ticket to attend the Annual Meeting. Shareholders may obtain the Annual Meeting ticket and directions to The Canterbury Hotel where it will be held by writing to Secretary, Covance Inc., 210 Carnegie Center, Princeton, New Jersey 08540. If you are a registered holder, please indicate that in your request. If your shares are held by a bank, broker or other intermediary, you must enclose with your request evidence of your ownership of shares with your ticket request, which you can obtain from your broker, bank or nominee. Please submit your ticket request and proof of ownership as promptly as possible in order to ensure you receive your ticket in time for the meeting. Admission to the Annual Meeting will be on a first-come, first-served basis.
James W. Lovett Corporate Senior Vice President, General Counsel and Secretary |
March 25, 2009
COVANCE INC.
210 Carnegie Center
Princeton, New Jersey 08540
2009 Annual Meeting of Shareholders
May 7, 2009
Important Notice Regarding the Availability of Proxy Materials
for the Shareholder Meeting to Be Held on May 7, 2009
This Proxy Statement and the Annual Report are available
on Covance Inc.'s website at www.covance.com/investors.
The Board of Directors of Covance Inc. (the "Company" or "Covance") solicits your proxy for voting at the 2009 Annual Meeting of Shareholders of Covance and at any adjournment or postponement of this meeting ("Annual Meeting"). Covance will hold the Annual Meeting on Thursday, May 7, 2009, at 8:00 a.m., local time, at The Canterbury Hotel, 123 South Illinois Street, Indianapolis, Indiana. The approximate date of mailing for this proxy statement and card as well as a copy of Covance's 2008 Annual Report is March 25, 2009.
Your vote is important and the Board of Directors urges you to exercise your right to vote. You are invited to attend the Annual Meeting in person to vote. Whether or not you plan to attend the Annual Meeting, please ensure that your shares are voted by properly completing, signing, dating and returning the enclosed proxy card. You may revoke your proxy at any time before it is exercised in any one of three ways: (i) by giving written notice to the Secretary of the Company, (ii) by submitting a subsequently dated and properly signed proxy, or (iii) by attending the Annual Meeting and revoking the proxy. Your attendance at the Annual Meeting will not by itself revoke your proxy.
All shareholders as of the close of business on March 16, 2009 (the "record date") may attend the Annual Meeting but must bring with them an admission ticket obtained from the Corporate Secretary of Covance. You may obtain the Annual Meeting ticket by writing to Secretary, Covance Inc., 210 Carnegie Center, Princeton, New Jersey 08540. If you are a registered holder, please indicate that in your request. If your shares are held by a bank, broker or other intermediary, you must enclose with your request evidence of your ownership of shares with your ticket request, which you can obtain from your broker, bank or nominee. Please submit your ticket request and proof of ownership as promptly as possible in order to ensure you receive your ticket in time for the meeting. Admission to the Annual Meeting will be on a first-come, first-served basis, and an admission ticket and government issued picture identification will be required to enter the meeting.
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When you provide your proxy, the shares of the Company's common stock ("Common Stock") represented by the proxy will be voted as you specify on the proxy card. As to the election of the Class III Directors, by marking the appropriate box you may (a) vote for all of the Class III Director nominees as a group, or (b) vote for one of the Class III Director nominees but not the others as you specify on the card, or (c) withhold your vote from the Class III Director nominees as a group. As to the other items, you may vote "for" or "against" the item or "abstain" from voting by marking the appropriate box. If you properly sign and return your proxy card without specifying any choices, you will have granted authority to the named proxies solicited by the Company to vote FOR the election of the three nominees as Class III Directors and the ratification of the appointment of Ernst & Young LLP, and AGAINST the shareholder proposal as described in this proxy statement, and confer authority upon the individuals named as proxies to vote your shares in their discretion on any other matters properly presented at the Annual Meeting. Should any matter not described in this proxy statement be properly presented at the meeting, the persons named in the proxies solicited by the Company will vote in accordance with their judgment. The Board of Directors currently knows of no other business that will be presented for consideration at the Annual Meeting.
You are entitled to notice of, and to vote at, the Annual Meeting if you were a shareholder on the record date which is March 16, 2009. A majority of the shares of Common Stock issued and outstanding will constitute a quorum for the Annual Meeting. Abstentions and broker non-votes are counted as present for purposes of determining a quorum. A broker non-vote occurs when a nominee holds shares for a beneficial owner but cannot vote on a proposal because the nominee does not have discretionary power and has not received instructions from the beneficial owner.
Voting at the Annual Meeting will work as follows:
Shares of Common Stock held in Covance's Stock Purchase Savings Plan ("401(k) Plan"), are held of record and are voted by the trustee of the 401(k) Plan at the direction of 401(k) Plan participants. Shares of Common Stock held in Covance's Employee Stock Purchase Plan ("ESPP") are held of record by the ESPP's administrator, UBS Financial Services Inc. ("UBS"), and are voted by UBS at the direction of ESPP plan participants. Participants in the 401(k) Plan may direct the trustee of the plan, and the participants in the ESPP may direct UBS, as to how to vote shares allocated to their 401(k) Plan and ESPP accounts, respectively, by properly signing, completing and returning the enclosed proxy card. The cutoff date for voting for participants in the 401(k) Plan is close of business on May 4, 2009. The 401(k) Plan trustee will vote shares as to which they have not received direction in accordance with the terms of the plan documents. As administrator of the ESPP, UBS will not vote any shares as to which it has not received direction from participants in the ESPP or is otherwise not entitled to vote.
As of February 17, 2009, there were 63,352,824 shares of Common Stock issued and outstanding. Each shareholder is entitled to one vote for each share of Common Stock registered in that person's name as of March 16, 2009, the record date.
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PROPOSAL ONE
Election of Class III Directors
The Board of Directors (the "Board") is divided into three classes, with one class of three directors, and two classes of two directors each, whose terms expire at successive annual meetings. Three Class III Directors will be elected at the Annual Meeting to serve for a term expiring at Covance's Annual Meeting in the year 2012. Each nominee elected as a Class III Director will continue in office until his or her successor has been duly elected and qualified, or until his or her earlier death, resignation or retirement. The Board has nominated Robert Barchi, Sandra L. Helton, and Joseph C. Scodari for election as Class III Directors at the Annual Meeting.
The Board of Directors recommends that Shareholders vote FOR the election of the above named nominees for election as Director.
Unless there is a contrary indication, shares of Common Stock represented by valid proxies will be voted FOR the election of all of the nominees. If for any reason a nominee should become unable to serve as a director, the shares represented by valid proxies will be voted for the election of such other person as the Board may recommend, or the Board may reduce the number of Directors to eliminate the vacancy.
Set forth below is the principal occupation of, and certain information regarding, such nominees, and the other Directors whose terms of office will continue after the Annual Meeting.
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CLASS III NOMINEES
FOR TERMS EXPIRING IN 2012
Robert Barchi, M.D., Ph.D., 62, has been President of Thomas Jefferson University since September 2004. Prior to that, Dr. Barchi was Provost of the University of Pennsylvania since 1999. Previously, he served as Chair of the University of Pennsylvania's Department of Neurology and as founding Chair of the University's Department of Neuroscience. Dr. Barchi was also Director of the Mahoney Institute of Neurological Sciences for more than 12 years and was the Director of the Dana Fellowship Program in Neuroscience and Director of the Clinical Neuroscience Track. He was the founder and President of Penn Neurocare, a regional specialty network. Dr. Barchi has been a member of the Covance Board since October 2003. |
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Sandra L. Helton, 59, was Executive Vice President and Chief Financial Officer of Telephone & Data Systems, Inc., a telecommunications service company, ("TDS") from October 2000 through December 2006. She joined TDS as Executive Vice PresidentFinance and Chief Financial Officer in August 1998. Prior to joining TDS, Ms. Helton was the Vice President and Corporate Controller of Compaq Computer Corporation between 1997 and 1998. Prior to that time, Ms. Helton was employed by Corning Incorporated. At Corning, Ms. Helton was Senior Vice President and Treasurer between 1994 and 1997 and was Vice President and Treasurer between 1991 and 1994. Ms. Helton is also a Director of The Principal Financial Group, a global financial institution. Ms. Helton has been a member of the Covance Board since September 2003. |
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Joseph C. Scodari, 56, was Worldwide Chairman, Pharmaceuticals Group, of Johnson & Johnson, a diversified healthcare company, and a member of Johnson & Johnson's Executive Committee from March 2005 until March 2008. From 2003 to March 2005, Mr. Scodari was Company Group Chairman of Johnson & Johnson's Biopharmaceutical Business. Mr. Scodari joined Johnson & Johnson in 1999 as President and COO of Centocor, Inc., when Johnson & Johnson acquired the company. Mr. Scodari is also a Director of Endo Pharmaceuticals. Mr. Scodari has been a member of the Covance Board since May 2008. |
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CLASS I DIRECTORS
WHOSE TERMS WILL EXPIRE IN 2010
Joseph L. Herring, 53, has been Covance's Chairman since January 1, 2006 and Chief Executive Officer since January 1, 2005. Mr. Herring was President and Chief Operating Officer from November 2001 to December 31, 2004 and was Covance's Corporate Senior Vice President and PresidentEarly Development Services from September 1999 to November 2001. From September 1996 to September 1999, Mr. Herring was Corporate Vice President and General Manager of Covance Laboratories North America. Prior to joining Covance, Mr. Herring was Vice President of Caremark International, a provider of home care and physician practice management services, and he also served as a Vice President of Baxter International where he was employed for 14 years. Mr. Herring has been a member of the Covance Board since 2004. |
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Bradley T. Sheares, Ph.D., 52, served as Chief Executive Officer of Reliant Pharmaceuticals, Inc., a pharmaceutical company with integrated sales, marketing and development expertise that markets a portfolio of branded cardiovascular pharmaceutical products, from January 2007 through its acquisition by GlaxoSmithKline plc in December 2007. Prior to joining Reliant, Dr. Sheares served as President of U.S. Human Health, Merck & Co., Inc. from March 2001 until July 2006. Prior to that time, he served as Vice President, Hospital Marketing and Sales for Merck's U.S. Human Health business. Dr. Sheares joined Merck in 1987 as a research fellow in the Merck Research Laboratories and held a wide range of positions within Merck, in business development, sales, and marketing, before becoming Vice President in 1996. He is also a director of The Progressive Corporation and Honeywell International Inc. Dr. Sheares has been a member of the Covance Board since February 2009. |
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CLASS II DIRECTORS
WHOSE TERMS WILL EXPIRE IN 2011
Kathleen G. Bang, 59, was the President and Chief Executive Officer of Northwestern Memorial Foundation, a not-for-profit affiliate of Northwestern Memorial HealthCare ("Northwestern"), an academic medical center, from February 2002 until her retirement in 2004. Prior to February 2002, Ms. Bang was the Executive Vice President and Chief Operating Officer of Northwestern. Ms. Bang joined Northwestern in 1986 and became Executive Vice President and Chief Operating Officer in 1988. Ms. Bang also was Chair of the Governing Council for Metropolitan Hospitals of the American Hospital Association from January 1996 to December 1998, and Board member of the Illinois Hospital Association from 1995 through 2003 and served as Chair in 2002. Ms. Bang has been a member of the Covance Board since 1998. |
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Gary E. Costley, Ph.D., 65, is a co-founder and managing director of C&G Capital and Management, LLC, which provides capital and management to health, medical and nutritional products and services companies. He was Chairman and Chief Executive Officer of International Multifoods Corporation, a manufacturer and marketer of branded consumer food and food service products from November 2001 until June 2004, and Chairman, President and Chief Executive Officer from 1997 through 2001. He is also a member of the Board of Directors of The Principal Financial Group (finance), Tiffany & Co. (jewelry), and Prestige Brand Holdings, Inc. (consumer products). Dr. Costley has been a member of the Covance Board since September 2007. |
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Stock Ownership of Directors,
Executive Officers and Certain Shareholders
Directors and Executive Officers
The following table shows, as of February 17, 2009, the number of shares of Common Stock beneficially owned by each Director and nominee for election as Director, for each of the Named Executives (as defined in the Summary Compensation Table), and by the Directors and executive officers as a group, and currently exercisable options held by any of them. None of these shares are pledged as security.
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Common Stock | ||||||||||
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Name of Beneficial Owner | Shares Owned (1) |
Options (2) |
Total Stock Based Holdings (3) |
Percent of class |
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Kathleen G. Bang |
2,000 | 11,033 | 23,692 | * | |||||||
Robert Barchi |
1,200 | 6,033 | 13,864 | * | |||||||
Wendel Barr |
57,964 | 77,767 | 135,731 | * | |||||||
Richard F. Cimino |
38,356 | 30,727 | 69,083 | * | |||||||
Gary E. Costley |
1,000 | 1,300 | 3,804 | * | |||||||
Sandra L. Helton |
2,400 | 12,633 | 18,733 | * | |||||||
Joseph L. Herring |
168,744 | 217,699 | 386,443 | * | |||||||
William E. Klitgaard |
49,460 | 70,849 | 120,309 | * | |||||||
Irwin Lerner(4) |
13,200 | 23,033 | 40,933 | * | |||||||
Joseph C. Scodari |
500 | -0- | 1,337 | * | |||||||
Bradley T. Sheares(5) |
-0- | -0- | -0- | * | |||||||
Deborah L. Tanner |
16,588 | 18,200 | 34,788 | * | |||||||
All Directors and executive officers as a group (15 persons) |
431,695 | 615,232 | 1,011,142 | 1.6% |
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Certain Shareholders
The following table shows those persons known to the Company as of February 17, 2009 to be the beneficial owners of more than five (5%) percent of the Company's Common Stock. In furnishing the information below, the Company has relied on information filed by the beneficial owners with the Securities and Exchange Commission ("SEC").
Name and Address of Beneficial Owner | Shares Beneficially Owned |
Percent of Class | |||||
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Capital World Investors(1) |
4,592,000 | 7.3% | |||||
Earnest Partners, LLC(2) |
3,776,658 |
6.0% |
CORPORATE GOVERNANCE
The Board of Directors and its Committees
The Board provides oversight to senior management in its operation of the Company. The Board reviews significant developments affecting Covance and acts on matters requiring Board approval. During 2008, the Board held five meetings. The Board periodically reviews Covance's corporate governance policies and practices and modifies those practices when required by law or when deemed by the Board to be in the best interests of the Company. The Board also considers policies and practices suggested by other groups active in corporate governance. The charters of each Board committee and Covance's corporate governance guidelines are posted on Covance's website at www.covance.com. Covance has also adopted a Code of Ethics for Financial Professionals which is applicable to Covance's Chief Executive Officer, Chief Financial Officer, Controller and certain other financial and accounting professionals and a Business Integrity Program applicable to all employees, as well as the Board of Directors. These codes are also posted on Covance's website. In the event Covance adopts an amendment to the Code of Ethics for Financial Professionals or Business Integrity Program, or grants a waiver thereunder, Covance will also post that information on its website. Covance has adopted Guidelines for Executive Ownership in Covance Stock, which are also posted on its website. All of these documents will be made available in print for shareholders who request them from the Company's Secretary.
The Board has affirmatively determined that six of the seven current Directors are independent, under the New York Stock Exchange ("NYSE") Listing Standards, and Covance's more stringent independence standards. All such Directors are independent with respect to the Covance Board Committees on which they serve. Each of the independent directors has no relationship with the Company (other than as a director or shareholder) or has only categorically immaterial relationships as defined in the independence standards. Covance's independence standards are available on Covance's website at www.covance.com under Investor Relations and Corporate Governance as Annex A to the Corporate Governance Guidelines. Relationships defined as categorically immaterial under the guidelines are set
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forth in paragraph F of the independence standards. Individuals who have served as Directors in 2009 who have been determined to be independent are:
| Kathleen G. Bang | | Robert Barchi | |||
| Gary E. Costley | | Sandra L. Helton | |||
| Irwin Lerner | | Joseph C. Scodari | |||
| Bradley T. Sheares |
All Directors meet applicable additional independence requirements with respect to the Covance Board Committees on which they serve.
In making its independence determinations, the Board considered transactions between the Company and entities associated with the independent directors. The Board's independence determinations included reviewing the following transactions:
In 2008, each Director attended all of the Board meetings and Committee meetings held of which he or she was a member except Mr. Lerner who attended 60% of such meetings and Mr. Ughetta who attended 86%. Covance encourages members of the Board of Directors to attend the Annual Meeting of Shareholders. All of the Directors except one attended the 2008 Annual Meeting.
The non-management members of the Board of Directors meet at regularly scheduled executive sessions without the presence of any members of the Company's management. Dr. Costley, who was elected lead Director by the Board, presides at these executive sessions.
The Board of Directors has established three standing committees to assist the Board in carrying out its duties: the Audit and Finance Committee, the Compensation and Organization Committee, and the Corporate Governance Committee.
Covance has an Audit and Finance Committee (the "Audit Committee") composed of a minimum of three directors who all satisfy the independence requirements of the Securities Exchange Act of 1934 (the "Exchange Act"), as amended, the rules adopted by the SEC thereunder, and the listing standards of the NYSE as in effect from time to time. The Audit Committee functions under a charter which is posted on Covance's website under Corporate Governance Guidelines. The Board of Directors has determined that Sandra Helton meets the definition of "audit committee financial expert" as such term is defined under the rules of the SEC. The Board of Directors has also determined that the other members of the Audit Committee possess the necessary level of financial literacy required to enable them to serve effectively as Audit Committee members. Covance maintains an Internal Audit Department to provide management and the Audit Committee with ongoing assessments of Covance's risk management processes and system of internal control.
The members of the Audit Committee are Ms. Helton (Chair), Ms. Bang, and Dr. Barchi. The Audit Committee met eight times during 2008. The Audit Committee's duties and responsibilities are set forth in its charter which is available on Covance's website at www.covance.com under Investor Relations,
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Corporate Governance, and Committee Charters. Such duties and responsibilities include providing assistance to the Board of Directors in fulfilling its responsibilities with respect to the oversight of:
Compensation and Organization Committee
The Compensation and Organization Committee (the "Compensation Committee") is composed of a minimum of three directors who must satisfy:
All present members of the Compensation Committee meet these requirements. The Compensation Committee functions under a charter which is available on Covance's website at www.covance.com under Investor Relations and Corporate Governance at Committee Charters.
In connection with the setting of executive compensation, members of management, including the Chief Executive Officer and Senior Vice PresidentHuman Resources, consult with Towers Perrin, an independent consulting firm retained by the Covance Compensation Committee, to gather all relevant information and to propose to the Compensation Committee executive compensation arrangements for executives other than the Chief Executive Officer. The Compensation Committee works directly with Towers Perrin on matters involving Chief Executive Officer compensation and contacts Towers Perrin directly on executive compensation matters generally on an as-needed basis. Representatives of Towers Perrin frequently attend meetings of the Compensation Committee at the Compensation Committee's invitation and answer questions and advise the Compensation Committee at those meetings. At a regularly scheduled meeting of the Compensation Committee and Board of Directors, performance targets for the year are set, which targets are in line with budgets set at a Board meeting for the year.
The current members of the Compensation Committee are Dr. Costley (Chair), Mr. Scodari and Dr. Sheares. The Compensation Committee met four times in 2008. Its duties and responsibilities are set forth in its charter and include the following:
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In addition, it is the responsibility of the Compensation Committee to review and recommend to the Board of Directors that the Compensation Discussion and Analysis be included in the Company's Annual Report on Form 10-K and Proxy Statement.
Compensation Committee Interlocks and Insider Participation
No member of the Compensation Committee is or has been an officer or employee of the Company or any of its subsidiaries. In addition, no member of the Compensation Committee had any relationships with the Company or any other entity that require disclosure under the proxy rules and regulations promulgated by the SEC, and no executive officer of the Company served on the Compensation Committee or Board of any company that employed any member of the Company's Board of Directors.
Corporate Governance Committee
The Corporate Governance Committee is composed of a minimum of three directors who must satisfy the independence requirements of the Exchange Act, as amended, the rules adopted by the SEC thereunder, and the corporate governance and other listing standards of the NYSE as in effect from time to time. The Corporate Governance Committee functions as Covance's nominating committee under a charter which is available on Covance's website at www.covance.com under Investor Relations and Corporate Governance at Committee Charters.
The current members of the Corporate Governance Committee are Ms. Bang (Chair), Dr. Costley and Ms. Helton. The Corporate Governance Committee met three times in 2008. The duties and responsibilities are set forth in its charter and include the following:
The Board of Directors has adopted a written policy with respect to Related Party Transactions which requires that all such transactions either meet the guidelines set forth in the policy, be on terms comparable to those that could be obtained in an arms-length dealing with an unrelated third-party and be approved by the disinterested members of the Corporate Governance Committee, or be approved by the disinterested members of the Board of Directors. The policy defines a Related Party as an executive officer or Director of the Company, a five percent or greater shareholder of the Company, an immediate family
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member of an executive officer or Director, or an entity owned or controlled by one of the foregoing. A Related Party Transaction is defined as a transaction between Covance and a related party other than transactions available to all employees generally, transactions involving less than $5,000, or transactions involving compensation approved by the Board of Directors or the Compensation Committee.
The Corporate Governance Committee is responsible for reviewing with the Board, on an annual basis, the composition of the Board as a whole. The Corporate Governance Committee is responsible for recommending Director nominees to the Board, including renomination of persons who are already Directors, in accordance with the policies and principles in its charter and the Corporate Governance Guidelines. The Corporate Governance Committee's minimum qualifications for nominees include the following: reputation for integrity; honesty; judgment and discretion; expertise in his or her chosen field, which field should have some relevance to Covance's business; knowledge, or the willingness and ability to quickly become knowledgeable, in Covance's business; and contribution to the mix of skills and viewpoints on the Board as a whole.
The Corporate Governance Committee considers suggestions from many sources, including shareholders, regarding possible candidates for Director. In order for shareholder suggestions regarding possible candidates for Director to be considered by the Corporate Governance Committee for the 2010 Annual Meeting of Shareholders, the information specified below should be provided no later than October 29, 2009 to the Secretary of the Company. The notice should contain the proposed nominee's full name, biographical information regarding the proposed nominee and the proposed nominee's relationship to the shareholder.
The process of nominating directors is as follows. First, the Corporate Governance Committee identifies a need to add a new Board member or to fill a vacancy on the Board. The Corporate Governance Committee then identifies candidates by seeking input from Board members, hiring a search firm, if appropriate, and considering recommendations for nominees submitted by shareholders. After the interview process, which includes non-management members of the Board, the Corporate Governance Committee determines which candidates the Corporate Governance Committee will recommend to the Board for nomination as a director. The Corporate Governance Committee then makes its recommendations to the entire Board, which determines which candidates are nominated by the Board of Directors or elected to fill a vacancy.
Contacting the Board of Directors
In order to provide Covance's shareholders and other interested parties with a direct and open line of communication to the Board of Directors, Covance has adopted the following procedures for communications to Directors. Security holders of the Company and other interested persons may communicate with the lead director, chairs of Covance's Corporate Governance Committee, Audit Committee or Compensation Committee or with the non-management directors of Covance as a group by sending an e-mail to boardofdirectors@covance.com. The e-mail should specify which of the foregoing is the intended recipient. All communications received in accordance with these procedures will be reviewed initially by Covance's Investor Relations Department. The Investor Relations Department will relay all such communications to the appropriate Director or Directors unless the Investor Relations Department determines that the communication: does not relate to the business or affairs of Covance or to the functioning or constitution of the Board of Directors or any of its committees; relates to routine or insignificant matters that do not warrant the attention of the Board of Directors; is an advertisement or other commercial solicitation or communication; or is frivolous or offensive.
The Director or Directors who receive any such communication will have discretion to determine whether the subject matter of the communication should be brought to the attention of the full Board of
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Directors or one or more of its committees and whether any response to the person sending the communication is appropriate.
Covance's Investor Relations Department will retain copies of all communications received pursuant to these procedures for a period of at least one year.
The Corporate Governance Committee or the Board of Directors will review the effectiveness of these procedures from time to time and, if appropriate, recommend changes.
Website Access to Covance Corporate Governance Documents
The charters of the Audit Committee, the Compensation Committee, and the Corporate Governance Committee, as well as the Corporate Governance Guidelines and Director Independence Standards, the Code of Ethics for Financial Professionals and the Company's Business Integrity Program may be accessed through our website at www.covance.com under Investor Relations and Corporate Governance, and are available without charge upon written request to Secretary, Covance Inc., 210 Carnegie Center, Princeton, NJ 08540.
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Management periodically reviews Director compensation arrangements with Towers Perrin, an independent consulting firm retained by management. Management informs the Corporate Governance Committee of the data and information provided by Towers Perrin regarding Director compensation. If desired, members of the Corporate Governance Committee may also communicate directly with Towers Perrin. The Corporate Governance Committee makes its recommendations for action on Director compensation to the full Board of Directors.
2008 Director Compensation Table
Name
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Fees Earned or Paid in Cash ($) |
Stock Awards(1) ($) |
Option Awards(2) ($) |
Non-Equity Incentive Plan Compensation ($) |
Change in Pension Value & Nonqualified Deferred Compensation Earnings(3) ($) |
All Other Compensation(4) ($) |
Total ($) |
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Kathleen G. Bang |
$ | 71,000 | $ | 19,056 | $ | 52,887 | $ | -0- | $ | 648 | $ | 9,023 | $ | 152,614 | ||||||||
Robert Barchi |
51,000 | 19,056 | 52,887 | -0- | 298 | -0- | 123,241 | |||||||||||||||
Gary E. Costley |
71,000 | 19,957 | 38,748 | -0- | -0- | 6,845 | 136,550 | |||||||||||||||
Sandra L. Helton |
86,000 | 19,056 | 52,887 | -0- | -0- | 10,903 | 168,846 | |||||||||||||||
Irwin Lerner |
63,500 | 19,056 | 52,887 | -0- | -0- | -0- | 135,443 | |||||||||||||||
J. Randall MacDonald |
28,125 | 118,265 | 52,887 | -0- | -0- | -0- | 199,277 | |||||||||||||||
Joseph C. Scodari |
25,000 | 9,068 | 10,842 | -0- | -0- | -0- | 44,910 | |||||||||||||||
William C. Ughetta |
31,500 | 118,265 | 52,887 | -0- | -0- | -0- | 202,652 |
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Members of the Board who are employees of the Company or its subsidiaries are not compensated for service on the Board or any of its Committees. In 2008, non-employee Directors received a retainer fee of $36,000 per annum. In addition, Committee members received $2,500 for each Committee meeting attended and $5,000 (in lieu of the $2,500 fee) for each Committee meeting chaired. The Chairs of the Audit Committee and the Compensation Committee also receive an additional annual retainer of $7,500. The lead Director receives an additional annual retainer of $20,000. Directors also received options to purchase up to 1,700 shares of the Company's Common Stock pursuant to Covance's Non-Employee Directors' Stock Option Plan ("DSOP"). Options granted pursuant to the DSOP have an exercise price not less than 100% of the fair market value on the date of grant and vest in equal annual installments on each of the first through third anniversaries of the date of grant. Directors are reimbursed for travel and related expenses incurred on behalf of Covance.
In May 2008, the non-employee members of the Board of Directors received a grant of 800 hypothetical shares of the Company's Common Stock pursuant to Covance's Restricted Unit Plan for Non-Employee Members of the Board of Directors ("DRUP"). Awards under this plan vest three years after the award date, provided the recipient remains a Director of Covance, and are paid in cash upon vesting. Awards also vest upon retirement as a Director with the consent of the Board of Directors. The DRUP provides that on every anniversary of the award date, each non-employee Director at that time shall receive an award under the DRUP in an amount approved by the Board of Directors.
Pursuant to the Directors' Deferred Compensation Plan ("DDCP"), each non-employee Director may elect to defer until a date specified by the Director, the receipt of all or a portion of his or her cash compensation. The DDCP provides that amounts deferred may be allocated to (i) a cash account upon which amounts deferred may earn interest, compounded quarterly, at the base rate of Citibank, N.A. in effect on certain specified dates, (ii) a market value account, the value of which will be based upon the market value of Covance Common Stock from time to time, or (iii) a combination of such accounts. All non-employee Directors are eligible to participate in the DDCP.
Section 16(a) Beneficial Ownership Reporting Compliance
Section 16(a) of the Exchange Act, as amended, requires that Directors, certain executive officers of the Company and greater than 10% beneficial owners of the Company's Common Stock report their ownership of, and transactions in, the Company's Common Stock with the SEC. Based solely upon a review of these filings and written representations from the reporting persons that no annual forms were required, Covance believes that all filing requirements applicable to its officers and Directors and greater than 10% beneficial owners with respect to ownership of the Company's Common Stock were complied with during 2008.
Director Stock Ownership Guidelines
Non-employee members of the Board of Directors are encouraged to be shareholders of the Company through purchases of Common Stock or through their participation in the Company's director equity benefit plans. The Board of Directors has established guidelines to better ensure they each maintain an appropriate equity stake in the Company. These guidelines provide that, within specified transition periods, Directors should attain and hold shares of Common Stock of the Company, of an amount equal to five times the director's total cash retainer for Board membership. Each non-employee member of the Board either meets the guidelines or is on track to meeting the guidelines by the end of his or her transition period.
15
Report of the Audit and Finance Committee
The Audit Committee has reviewed and discussed with management Covance's audited financial statements for the year ended December 31, 2008, and has discussed with Covance's independent registered public accounting firm, Ernst & Young LLP ("E&Y"), the matters required to be discussed by Statement on Auditing Standards No. 61 (Communication with Audit Committees).
The Audit Committee has reviewed the written disclosures and the letter from E&Y required by applicable requirements of the Public Company Accounting Overnight Bound regarding E&Y's communications with the Audit Committee concerning independence and has discussed with the firm its independence. The Audit Committee has also considered whether the provision of non-audit services to Covance by E&Y is compatible with maintaining E&Y's independence.
Based on the review and discussions referred to above, the Audit Committee has recommended to the Board of Directors that the financial statements referred to above be included in Covance's Annual Report on Form 10-K for the year ended December 31, 2008.
Members
of the Audit and Finance Committee
Sandra L. Helton, Chair
Kathleen G. Bang
Dr. Robert L. Barchi
16
PRINCIPAL ACCOUNTANT FEES AND SERVICES
Audit Fees
The aggregate fees billed Covance by E&Y for professional services for the audit of Covance's annual financial statements, review of the financial statements included in Covance's Quarterly Reports on Form 10-Q and services that are normally provided by the independent accountant in connection with statutory and regulatory filings or engagements for 2007 and 2008 were approximately $2,177,866 and $2,382,716, respectively.
Audit Related Fees
The aggregate fees billed Covance by E&Y for professional services for assurance and related services that are reasonably related to the audit or review of Covance's financial statements for 2007 and 2008 were approximately $240,136 and $21,730, respectively. These services include employee benefit plan audits, merger and acquisition due diligence, accounting assistance and audits in connection with proposed or consummated acquisitions or divestitures and consultations concerning financial accounting and reporting standards.
Tax Fees
The aggregate fees billed Covance by E&Y for professional services for tax compliance, tax advice and tax planning for 2007 were approximately $12,700. There were no fees billed for these services in 2008.
All Other Fees
There were no such fees in 2007 and 2008.
Audit Committee Pre-Approval of Audit and Non-Audit Services
The Audit Committee is responsible for appointing Covance's independent registered public accounting firm and approving the terms of the firm's services. The Audit Committee's policy for the pre-approval of all audit and permissible non-audit services to be provided by the independent registered public accounting firm is described below.
Audit Services. The Audit Committee is to appoint the Company's independent registered public accounting firm each fiscal year and pre-approve the engagement of the independent registered public accounting firm and the fee to be billed for the audit services to be provided.
Non-Audit Services. All non-audit services to be performed by the independent registered public accounting firm are required to be pre-approved by the Audit Committee. In determining whether to grant such approval, the Audit Committee will determine whether the provision of such non-audit services will impair the independent registered public accounting firm's independence. All of the non-audit services billed by E&Y in 2008 were pre-approved by the Audit Committee.
EXECUTIVE COMPENSATION
Compensation Discussion and Analysis
Executive Compensation Principles
Covance's executive compensation programs are founded on and driven by the following four principles:
17
Following is a brief outline of how these principles are reflected in our executive compensation practices:
Covance provides the following elements of compensation for the following reasons:
18
In aggregate, Covance allocates and balances total target compensation among each pay element in a manner consistent with our executive compensation principles and with an emphasis on competitive market practices. Covance generally sets senior officer target pay as follows:
The result is total target compensation that approximates at or slightly above the median target compensation of our competitive marketplace for executive talent (in both mix and target value). In some cases where executives may fall below the market median, we are working to incrementally move our executives over time closer to this competitive market position.
Determination of Executive Compensation Amounts
Benchmark/Peer Group
To assess the competitiveness of pay for each executive, Covance annually benchmarks the core elements of its executive compensation program (i.e., base salary, cash bonus, and equity) from two groups.
For 2008, each group is weighted equally in determining a blended market average. All market data is provided by Towers Perrin, an independent consulting firm retained by the Compensation Committee.
While the peer group includes companies both larger and smaller in size than Covance, all market data is size-adjusted to provide appropriate comparisons to Covance. The table below lists the 17 peer organizations for 2008:
Abbott Laboratories | Genentech Inc | Novartis AG | ||
Baxter International Inc. | GlaxoSmithKline plc | Novo Nordisk A/S | ||
Bayer Corp. | Johnson & Johnson | Pfizer Inc | ||
Beckman Coulter Inc | MDS Inc | Quintiles Transnational Corp. | ||
Bristol-Myers Squibb Co | Medtronic Inc | Sanofi-Aventis | ||
Eli Lilly & Co. | Merck & Co. |
For 2009, we are implementing changes to both our peer group and the weightings. Covance will define market competitive as a 25% weighting of the general industry companies and a 75% weighting of the peer company data sets. We are increasing the number of companies in our industry peer group from last year (17) to improve the market reliability of the data through (a) a larger sample size and (b) more direct competitors and comparably sized organizations. We continue to include larger companies in the peer group because we frequently recruit from larger companies and need to offer competitive compensation.
19
The list below includes the additional 38 companies added to the peer group for 2009:
Alcon Laboratories | CR Bard | Medlmmune | ||
Allergan | Daiichi Sankyo | Millenium Pharmaceuticals | ||
Alpharma | Endo Pharmaceuticals | Nycomed US | ||
Amgen | Forest Laboratories | Pharmanet Development Group | ||
Applera | GE Healthcare | PPDI | ||
AstraZeneca | Genzyme | Purdue Pharma | ||
Barr Pharmaceuticals | Gilead Sciences | Schering-Plough | ||
Blogen Idec | Hoffmann-LaRoche | Shire Pharmaceuticals | ||
Boehringer Ingelheim | Hospira | Solvay Pharmaceuticals | ||
Bracco Diagnostics | ICON | Takeda Pharmaceuticals | ||
Celgene | King Pharmaceuticals | Watson Pharmaceuticals | ||
Cephalon | Lab Corporation | Wyeth | ||
Charles River | Lab Sciences Research |
Setting Compensation
Overall, five main factors are taken into account when setting each individual senior officer's compensation:
In general, Covance attempts to set total targeted compensation, consisting of base salary, cash bonus, equity awards, retirement and other benefits to the median of our target competitive market data. For individual officers, other factors, such as experience and position scope, are taken into account and may result in pay being set above or below the overall competitive market data target.
The actual compensation delivered (versus target amounts) for each individual senior officer varies depending on company and individual performance. In general, we expect that our senior officers will be paid at market levels if company and individual targets are achieved, above market levels if targets are exceeded and below market levels if targets are not achieved. In some cases our variable compensation plans (bonus and equity) will pay out nothing for below target results.
Specifically for the Chief Executive Officer, the independent members of the Board of Directors set business and related performance targets and compensation levels based upon the recommendation and approval of the Compensation Committee. For other senior officers, the Compensation Committee on delegation from the Board of Directors, approves business and related performance targets and compensation levels after receiving recommendations from the Chief Executive Officer and Corporate Senior Vice PresidentHuman Resources.
Company and business unit performance targets are set as part of the annual budget process which is completed prior to each performance year (typically in December). We endeavor to set targets at aggressive but attainable levels in light of then current and prospective business conditions. Management presents to the Board industry growth projections and competitor performance information. In combination with the Company's long-term strategic plan and growth aspirations, the annual targets are set to achieve continued market leadership. In the assessment of actual performance against targets, Covance's cash bonus and equity compensation plans allow for the use of discretion by the Compensation Committee to award lower or higher payout levels than the pre-established criteria and formulae would
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provide. These provisions are to ensure that extraordinary circumstances unrelated to performance do not inequitably increase or decrease compensation. While the Compensation Committee has not utilized such discretion during this performance cycle, in February 2008, in accordance with allowance in the performance share agreements for all executive officers, the Compensation Committee determined to exclude from the calculation of return on assets a $20 million facility acquisition made in November 2007. The Compensation Committee believed this exclusion, which resulted in the earning of additional shares in the 2007 performance share award, was appropriate to reflect accurately the Company's and management's performance. The effect of this exercise of discretion was to increase total compensation for the Named Executives, on average, by 4.4% percent.
The Compensation Committee also reviews tally sheets, which reflect all elements of each senior officer's compensation, including their current and historical equity compensation. Tally sheets are a reference tool that the Compensation Committee uses at least annually in its comprehensive assessment of senior officers' total pay.
Covance's Board of Directors assesses its executive talent (including all senior officers) annually, including reviewing succession plans for each senior officer position. Covance occasionally determines that additional long-term awards are appropriate for select senior officers to ensure their retention, and the leadership continuity required to achieve our long-term strategic goals and objectives. The value of these awards are above the target compensation levels determined from our annual review of our competitive market data.
Overall Plan Design and Features
Elements of Compensation Program
The primary elements of the compensation program include base salary, annual incentive cash bonus, equity grants (consisting of stock options and performance-based restricted stock), and an executive retirement benefit. Base salary and annual incentive cash bonus may be deferred under a non-qualified deferred compensation plan. Senior officers also participate in Company benefit plans extended to other full-time Covance employees such as medical and dental insurance, a 401(k) Plan with Company match (US employees only) and a defined benefit type pension plan (select UK employees).
Pay Mix
Covance seeks to align senior officer and shareholder interests in a pay for performance environment. On average, between 50% and 70%, (approximately 62% in 2008), of a senior officer's total compensationand close to 80% in the case of the Chief Executive Officeris at risk, with the amount actually paid tied to achievement of pre-established Company objectives and individual goals.
21
The chart below illustrates the 2008 allocation of target compensation for senior officers:
The above charts reflect target incentive cash bonus levels and target equity compensation levels for the most recent year. The mix of compensation reflected in the above charts differs from the compensation figures disclosed in the proxy tables for the Named Executives because the proxy tables reflect both actual compensation paid (e.g., for cash bonus) and FAS 123R expense associated with actual equity awards (consistent with standard reporting practices).
Individual Elements of PayDetails
Base Salary
As mentioned in the "Benchmark/Peer Group" section, Covance establishes base salaries for senior officers after an annual evaluation of market data, individual experience and performance. Base salary increases generally become effective March 1 of each year.
Annual Incentive Cash Bonus Plan
As with base salaries, Covance sets senior officer target bonus levels after an annual review of market data. The actual cash bonus paid to individual senior officers is determined in three steps:
Covance leaders are assessed on performance against annual individual objectives and the following leadership behaviors:
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The following table shows how a typical senior officer's cash bonus is determined, assuming a base salary of $300,000 and a 70% target bonus opportunity.
|
Effect of Performance Factor on Annual Cash Bonus | |||||||||
---|---|---|---|---|---|---|---|---|---|---|
Criteria
|
Minimum Payout | Target Payout | Maximum Payout | |||||||
Profit (as a % of target) |
65 | % | 100 | % | 125 | % | ||||
Net Orders (as a % of target) |
75 | % | 100 | % | 125 | % | ||||
Individual Performance Factor |
0 | % | 100 | % | 160 | % | ||||
Final Payout (as a % of target) |
0 | % | 100 | % | 250 | % |
Assume further that the above senior officer achieved the following performance thresholds:
The actual bonus paid to this senior officer would be $196,875 calculated as follows:
Base Salary |
$ | 300,000 | ||
Target Bonus % |
70 | % | ||
Target Bonus ($) |
$ | 210,000 | ||
Profit Multiplier |
125 |
% |
||
(Step 1: 125% × $210,000) |
$ | 262,500 | ||
Net Orders Multiplier |
75 |
% |
||
(Step 2: 75% × $262,500) |
$ | 196,875 | ||
Individual Performance Factor |
100 |
% |
||
(Step 3: 100% × $196,875) |
$ | 196,875 | ||
Actual Bonus |
$ | 196,875 | ||
The 2008 cash bonus target for all senior officers equaled 70% of each individual's base salary, except for the Chief Executive Officer whose target was set at $785,000 (107% of salary) and the Chief Operating Officer at 80%. As a group in 2008, the actual cash bonuses were paid at 91% of target for the year.
Equity Compensation
Covance provides equity compensation to senior officers primarily in two formsstock options and performance-based restricted stockthe target value associated with each vehicle being approximately equal. Equity compensation represents approximately 50% of the total target compensation for the Chief Executive Officer and just below 40% for the other senior officers. While the intent is to grant awards at the median of the target competitive data, actual individual awards, which are granted annually in
23
February of each year, may be higher or lower reflecting the performance of each senior officer in the prior year.
The Compensation Committee also periodically reviews competitive market data regarding equity plan design and payout ranges to ensure that Covance's plans are designed to best fit the Company's objectives while being in line with competitive market practice. The last such review was completed during 2007.
Management and the Compensation Committee believe equity compensation is important to align shareholder and senior officer interests by creating an "ownership culture." Senior officers maintain a meaningful economic interest in Covance stock due to the following four factors:
The following example shows how a typical senior officer's share ownership target is determined, assuming a base salary of $300,000 and a 70% target bonus opportunity and a Covance share price on the date of appointment of $45.
Share price of Covance stock |
$ | 45 | ||
Base salary |
$ | 300,000 | ||
Target cash bonus |
$ | 210,000 | ||
Share target calculation = |
All senior officers have five years from the date of their appointment as a senior officer to achieve their ownership target. Only shares owned count towards the target (e.g., unvested options and restricted stock do not count towards the target). As of year end 2008, all senior officers either have fulfilled or are on track to fulfill their goal by their individual target dates.
Stock Options
Covance grants option awards to senior officers annually. All such awards are approved by the Compensation Committee at a regularly scheduled meeting of the Committee and Board of Directors, with the meeting dates being selected approximately one year prior to the actual meeting. These meetings typically take place in February, shortly after current year performance goals are set and previous year
24
performance is evaluated. The date of these meetings also serves as the date for setting the exercise price of the award, as well as the award's grant date.
In keeping with industry norms, newly hired senior officers who begin employment, or who are promoted, during the year may receive a "one-time" option award. Such options are granted and priced as of the date they are approved by the Compensation Committee. Those dates are not timed with respect to any Company or market event.
Senior officer options vest in three equal installments over three years. The target value and resulting number of options granted is determined by reference to competitive benchmarks, as previously discussed under the "Setting Compensation" section above. Under the 2007 Employee Equity Participation Plan, the option's exercise price is equal to the closing price of Covance stock on the date the awards are approved.
Performance-Based Restricted Stock
Performance-based restricted stock is also typically approved and granted at the regularly scheduled Compensation Committee and Board of Directors meeting noted previously. In general, the target value and resulting target number of shares is determined by reference to competitive benchmarks, internal equity, and individual performance. The actual number of shares earned is performance-based and varies depending on the Company's performance against two financial metricsbacklog growth and return on assets. Exceeding one or both of these targets can result in an increase in the actual number of shares awarded from the target number of shares. Conversely, falling short of one or both of these targets can result in a reduction in the actual number of shares awarded from the target number of shares.
This plan operates under a series of three-year performance cycles. During the initial grant year, the senior officer is granted a target share award. Performance against the two metrics noted above can result in the target award being adjusted down to 0% or up to 200% of the target. The shares awarded vest at the end of the second calendar year following the year in which such shares are granted. In each of the two years following the initial year in which the shares are awarded, each senior officer has the opportunity to earn up to an additional 20% of the actual shares earned in the initial year. These additional awards are granted based upon the Company's actual backlog growth and return on assets versus pre-established targets in each subsequent year. The second and third year financial targets are also set and approved by the Compensation Committee. Any additional shares earned vest at the same time as the initial grant. However, each 3-year cycle has a maximum threshold of 220%. Once achieved, the senior officer would no longer be eligible for any additional grants during the relevant 3-year cycle.
As an example, assume a senior officer received a target grant of 2,000 performance-based restricted shares at the beginning of 2008, and achieved the following performance factors over the next three years:
In this example the senior officer would earn an overall performance share award of 2,240 shares related to the three-year 2008 performance cycle (an actual award of 1,600 shares from the first year, an additional 320 share award in both 2009 and 2010). All shares from the 2008 performance cycle vest at the end of 2010. The table below shows how the number of shares awarded would be calculated in such a scenario.
25
Year 1Target # of Shares |
2,000 | |||
Maximum # of Shares for this 3-Year Cycle |
4,400 | |||
End of Year 1 Performance Adjustment |
80% | |||
# Shares at end of Year 1 |
1,600 | |||
Year 2 Performance Adjustment |
20% | |||
# Shares at end of Year 2 |
1,920 | |||
Year 3 Performance Adjustment |
20% | |||
# Shares at end of Year 3 |
2,240 | |||
Final Number of Shares |
2,240 |
Setting Performance Targets for Variable Compensation
Covance sets and presents an annual business plan to the Board of Directors prior to each year. This translates into specific business goals and objectives that are used to establish financial and non-financial targets for senior officers' variable compensation (Annual Cash Incentive Plan and Performance-Based Restricted Stock Plan). Covance believes that the degree of difficulty associated with attaining the target levels set at the beginning of each year is challenging but attainable. The targets are developed based on estimated contract research organization ("CRO") industry performance projections, with our targets generally set to exceed these estimates (e.g., setting our revenue growth targets above what we believe the overall CRO market is expected to grow by). The intended result is that if Company performance exceeds the targets then actual compensation should be greater than market norms (and vice versa should Company performance fall short of targets). This approach is consistent with our pay for performance principle.
To exemplify the above, over the past six years (2003 - 2008), the Covance annual incentive bonus pool payouts have ranged from 65% to 140% of target, while the performance-based restricted share plan payouts have ranged from 50% to 220% of target.
Actual vs. Target Compensation
Consistent with our executive compensation principles, a substantial portion of each senior officer's compensation is variable in nature (i.e., performance-based). The following table shows the actual 2008 performance year payout amounts for each performance-based element of pay vs. each element's target.
Compensation Element | CEO (Target) ($) | CEO (Actual) ($) | % Difference | Other Officers (Target)(1) ($) | Other Officers (Actual)(1) ($) | % Difference | |||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Cash Bonus |
$ | 785,000 | $ | 850,000 | 108 | % | $ | 192,907 | $ | 171,978 | 89 | % | |||||||
Performance-Based Restricted Stock |
13,800 | 11,040 | 80 | % | 2,540 | 2,032 | 80 | % |
In 2008 actual senior officer cash bonus payments and performance share grants were below target amounts.
Other Compensation
Covance provides few other benefits for senior officers, the most significant being a Supplemental Executive Retirement Plan (SERP) benefit. The SERP is an unfunded, defined benefit type pension plan. The plan provides a pension benefit to a participant that is equal to a percentage, not to exceed 40%, of a senior officer's Final Average Earnings. Final Average Earnings is defined as the average annual base
26
salary and annual cash bonus, over the highest five consecutive years of earnings out of the last ten years of employment. Vesting occurs after five years of service as a plan participant. The value of the SERP as well as the formulas used to determine its value is discussed in more detail in the narrative section of the Pension Benefits Table.
The Compensation Committee periodically reviews the benefits and costs associated with offering the SERP. This evaluation was last conducted in 2007 and included a review by our independent outside consultant of information regarding the prevalence of similar retirement plans at companies with which Covance competes for senior officer talent. The Compensation Committee concluded that the SERP is an important component in attracting and retaining executive talent and helps motivate senior officers to drive the future success of Covance, in part because future SERP benefits are not funded or insured.
Effective January 1, 2008, the Board chose to adopt a Non-Qualified Deferred Compensation Plan ("NQDC"). The plan is offered to approximately 80 senior management employees (including Covance senior officers). Initially in 2008, participants were allowed to defer up to 10% of their base salary and 50% of their bonus. Beginning January 1, 2009, these maximums have been increased to up to 50% for base salary, and up to 70% for bonus. These new maximums are both market competitive and allow for executives to take greater advantage of the tax benefits from deferring plan year income.
Similar to the Covance 401(k) Plan, a match is made on employee deferrals, less an amount determined each year as the maximum match allowed in the qualified 401(k) Plan. In light of competitive market practice, the Board also agreed that senior officers who participate in the SERP, which includes all of the Named Executives, are not eligible to receive a match for any deferrals in the NQDC plan.
In addition, for 2008, senior officers are provided with two additional perquisites not broadly available to the general employee population. They consist of an annual car allowance and an annual financial counseling allowance. These two perquisites were eliminated effective January 1, 2009. Base salaries will be increased along with the annual merit review adjustment effective on May 1, 2009 in order to partially offset the elimination of these perquisites. The Chief Executive Officer is also provided with a country club membership which is used primarily for business purposes. The value of the perquisites provided to each Covance senior officer in 2008 is described in more detail in the footnotes to the Summary Compensation Table.
Payments in Connection with Change in Control or Termination
Covance has a program which applies in the event of a change in control. The purpose of this program is to:
Events that trigger these payments were chosen based on a review of broad marketplace practices. They consist of:
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In general, in the event of termination within two years of a change in control, a senior officer would receive:
In addition, in the event of a change in control, the senior officer can trigger payment of the benefits described above by voluntarily terminating his or her employment during the one month period between the 12th and 13th month after the change in control. Covance provides this feature to facilitate the continuity of management through and beyond the change in control by encouraging officers to commit to a trial period with the new entity.
Separate from a change in control, senior officers are eligible to receive compensation in the event that they are terminated involuntarily and without cause. The value of these payments, as well as the basis for calculations, including formulas used, under various scenarios for each Covance senior officer can be found on the Termination Scenarios table. We expect senior officers to not compete with Covance after their departure and to preserve Covance confidential information. Change in control compensation is provided only if the affected senior officers sign releases of claims against Covance they otherwise might assert. In addition, if a senior officer leaves Covance for any reason aside from a change in control, all unvested stock options and performance-based restricted stock are forfeited.
The Compensation Committee last reviewed competitive market data regarding the policies and multiples provided regarding change in control provisions in 2007, and agreed that Covance's current program is designed to achieve the Company's overall objectives.
Report of the Compensation and Organization
Committee on Executive Compensation
The Compensation Committee has reviewed and discussed the Compensation, Discussion and Analysis with management, and based on this review and these discussions, the Compensation Committee recommended to the Board of Directors that the Compensation, Discussion and Analysis be included in the Company's Annual Report on Form 10-K and Proxy Statement.
Members
of the Compensation Committee
Dr. Gary
E. Costley, Chair
Dr. Robert Barchi
Joseph C. Scodari
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2008 Summary Compensation Table
The table below summarizes the total compensation earned by the Company's Chief Executive Officer, Chief Financial Officer and three other most highly compensated executive officers of the Company (collectively, the "Named Executives").
Name & Principal Position |
Year | Salary ($) |
Bonus ($)(1) |
Stock Awards ($)(2) |
Option Awards ($)(3) |
Non-Equity Incentive Plan Compensation ($) |
Change in Pension Value & Nonqualified Deferred Compensation Earnings ($) |
All Other Compensation ($)(4) |
Total ($) |
||||||||||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Joseph L. Herring |
2008 | $ | 729,167 | $ | -0- | $ | 2,629,298 | $ | 734,695 | $ | 850,000 | $ | 402,890 | $ | 64,484 | $ | 5,410,534 | ||||||||||||
Chairman and Chief |
2007 | 684,167 | -0- | 2,676,091 | 681,759 | 955,000 | 406,944 | 54,934 | 5,458,895 | ||||||||||||||||||||
Executive Officer |
2006 | 591,667 | 1,000 | 2,106,287 | 579,305 | 1,346,475 | 441,801 | 48,871 | 5,115,406 | ||||||||||||||||||||
William E. Klitgaard |
2008 |
378,200 |
-0- |
533,773 |
178,827 |
203,600 |
125,383 |
26,740 |
1,446,523 |
||||||||||||||||||||
Corporate Senior Vice |
2007 | 355,833 | -0- | 592,985 | 174,069 | 250,919 | 111,011 | 26,465 | 1,511,282 | ||||||||||||||||||||
President and Chief |
2006 | 302,300 | 1,000 | 671,674 | 186,042 | 321,457 | 194,018 | 26,190 | 1,702,681 | ||||||||||||||||||||
Financial Officer |
|||||||||||||||||||||||||||||
Wendel D. Barr |
2008 |
415,000 |
-0- |
722,374 |
178,337 |
255,000 |
79,523 |
115,549 |
1,765,783 |
||||||||||||||||||||
Executive Vice |
2007 | 331,846 | -0- | 847,339 | 182,647 | 438,008 | 60,277 | 30,465 | 1,890,582 | ||||||||||||||||||||
President and Chief |
2006 | 293,038 | -0- | 868,596 | 181,751 | 367,198 | 68,146 | 28,355 | 1,807,084 | ||||||||||||||||||||
Operating Officer |
|||||||||||||||||||||||||||||
Richard F. Cimino |
2008 |
306,280 |
500 |
626,897 |
145,202 |
373,900 |
53,795 |
31,490 |
1,538,064 |
||||||||||||||||||||
Corporate Senior Vice |
2007 | 294,500 | -0- | 722,272 | 150,055 | 163,271 | 38,097 | 27,643 | 1,395,838 | ||||||||||||||||||||
President and |
2006 | 283,333 | -0- | 580,724 | 119,759 | 81,664 | 56,398 | 26,696 | 1,148,574 | ||||||||||||||||||||
President, Clinical |
|||||||||||||||||||||||||||||
Development Services |
|||||||||||||||||||||||||||||
Deborah L. Tanner |
2008 |
296,308 |
500 |
422,953 |
134,718 |
345,900 |
36,895 |
31,490 |
1,268,764 |
||||||||||||||||||||
Corporate Senior Vice |
2007 | 272,954 | -0- | 279,819 | 93,852 | 125,811 | 57,653 | 31,375 | 861,464 | ||||||||||||||||||||
President and President, |
2006 | 238,386 | -0- | 148,315 | 71,637 | 308,571 | 42,503 | 26,656 | 836,068 | ||||||||||||||||||||
Central Laboratory |
|||||||||||||||||||||||||||||
Services |
29
30
2008 Grants of Plan-Based Awards Table
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All Other Stock Awards: # of Shares of Stock or Units (#) |
All Other Option Awards: # of Securities Underlying Options (#) |
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Estimated Future Payouts Under Non-Equity Incentive Plan Awards |
Estimated Future Payouts Under Equity Incentive Plan Awards |
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Exercise or Base Price of Option Awards ($/Sh)(1) |
Grant Date Fair Market Value ($) |
|||||||||||||||||||||||||||||||
Name | Grant Date |
Threshold ($) |
Target ($) |
Maximum ($) |
Threshold (#) |
Target (#) |
Maximum (#) |
|||||||||||||||||||||||||||
Joseph L. Herring |
| $785,000 | $1,962,500 | | | | | | $ | | $ | | ||||||||||||||||||||||
|
2/21/08 | (2) | | | | | 13,800 | 27,600 | | | | 1,123,320 | ||||||||||||||||||||||
|
2/21/08 | (3) | | | | | 2,758 | 5,516 | | | | 224,501 | ||||||||||||||||||||||
|
2/21/08 | (4) | | | | | 4,004 | 8,008 | | | | 325,926 | ||||||||||||||||||||||
|
2/21/08 | (5) | | | | | | | | 26,000 | 81.40 | 729,820 | ||||||||||||||||||||||
William E. Klitgaard |
|
266,448 |
666,120 |
|
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|
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|
|
|
||||||||||||||||||||||||
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2/21/08 | (2) | | | | | 3,600 | 7,200 | | | | 293,040 | ||||||||||||||||||||||
|
2/21/08 | (3) | | | | | 616 | 1,232 | | | | 50,142 | ||||||||||||||||||||||
|
2/21/08 | (4) | | | | | 990 | 1,980 | | | | 80,586 | ||||||||||||||||||||||
|
2/21/08 | (5) | | | | | | | 6,800 | 81.40 | 190,876 | |||||||||||||||||||||||
Wendel D. Barr |
|
332,000 |
830,000 |
|
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|
|
|
|
|
||||||||||||||||||||||||
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2/21/08 | (2) | | | | | 3,800 | 7,600 | | | | 309,320 | ||||||||||||||||||||||
|
2/21/08 | (3) | | | | | 546 | 1,092 | | | | 44,444 | ||||||||||||||||||||||
|
2/21/08 | (4) | | | | | 990 | 1,980 | | | | 80,586 | ||||||||||||||||||||||
|
2/21/08 | (5) | | | | | | | | 7,200 | 81.40 | 202,104 | ||||||||||||||||||||||
Richard F. Cimino |
|
215,779 |
539,448 |
|
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|
||||||||||||||||||||||||
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2/21/08 | (2) | | | | | 2,400 | 4,800 | | | | 195,360 | ||||||||||||||||||||||
|
2/21/08 | (3) | | | | | 448 | 896 | | | | 36,467 | ||||||||||||||||||||||
|
2/21/08 | (4) | | | | | 990 | 1,980 | | | | 80,586 | ||||||||||||||||||||||
|
2/21/08 | (5) | | | | | | | | 4,600 | 81.40 | 129,122 | ||||||||||||||||||||||
Deborah L. Tanner |
|
210,000 |
525,000 |
|
|
|
|
|
|
|
||||||||||||||||||||||||
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2/21/08 | (2) | | | | | 2,400 | 4,800 | | | | 195,360 | ||||||||||||||||||||||
|
2/21/08 | (3) | | | | | 518 | 1,036 | | | | 42,165 | ||||||||||||||||||||||
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2/21/08 | (4) | | | | | 792 | 1,584 | | | | 64,469 | ||||||||||||||||||||||
|
2/21/08 | (5) | | | | | | | | 4,600 | 81.40 | 129,122 |
31
2008 Outstanding Equity Awards at Fiscal Year-end Table
|
Option Awards(1) | Stock Awards | ||||||||||||||||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Name (a) |
Number of Securities Underlying Unexercised Options Exercisable (#) (b) |
Number of Securities Underlying Unexercised Options Unexercisable (#) (c) |
Equity Incentive Plan Awards: Number of Securities Underlying Unexercised Unearned Options (#) (d) |
Option Exercise Price ($) (e) |
Option Expiration Date (f) |
Number of Shares or Units of Stock That Have Not Yet Vested (#) (g) |
Market Value of Shares or Units of Stock That Have Not Vested ($) (h) |
Equity Incentive Plan Awards: Number of Unearned Shares, Units or Other Rights That Have Not Vested (#) (i) |
Equity Incentive Plan Awards: Market or Payout Value of Unearned Shares, Units or Other Rights That Have Not Vested ($) (j) |
|||||||||||||||||||
Joseph L. Herring |
||||||||||||||||||||||||||||
2008(2) |
| 26,000 | | $ | 81.40 | 02/20/18 | | $ | | 27,600 | $ | 1,270,428 | ||||||||||||||||
2007(3) |
| | | | 27,580 | 1,269,507 | 5,516 | 253,901 | ||||||||||||||||||||
2007(4) |
11,166 | 22,334 | | 62.65 | 02/21/17 | 33,500 | 1,542,005 | | | |||||||||||||||||||
2006(5) |
20,600 | 10,300 | | 56.18 | 02/22/16 | | | 8,008 | 368,608 | |||||||||||||||||||
2005 |
32,200 | | | 42.32 | 02/16/15 | | | | | |||||||||||||||||||
2004 |
35,650 | | | 29.69 | 02/24/14 | | | | | |||||||||||||||||||
2003 |
40,800 | | | 22.95 | 02/26/13 | | | | | |||||||||||||||||||
2002 |
37,150 | | | 17.43 | 02/20/12 | | | | | |||||||||||||||||||
2001 |
10,000 | | | 18.80 | 11/06/11 | | | | | |||||||||||||||||||
William E. Klitgaard |
||||||||||||||||||||||||||||
2008(2) |
| 6,800 | | 81.40 | 02/20/18 | | | 7,200 | 331,416 | |||||||||||||||||||
2007(3) |
2,466 | 4,934 | | 62.65 | 02/21/17 | 6,160 | 283,545 | 1,232 | 56,709 | |||||||||||||||||||
2006(5) |
5,133 | 2,567 | | 56.18 | 02/22/16 | | | 1,980 | 91,139 | |||||||||||||||||||
2005 |
9,000 | | | 42.32 | 02/16/15 | | | | | |||||||||||||||||||
2004 |
15,750 | | | 29.69 | 02/24/14 | | | | | |||||||||||||||||||
2003 |
18,000 | | | 22.95 | 02/26/13 | | | | | |||||||||||||||||||
2002 |
13,200 | | | 17.43 | 02/20/12 | | | | | |||||||||||||||||||
1999 |
10,000 | | | 27.44 | 02/24/09 | | | | | |||||||||||||||||||
Wendel D. Barr |
||||||||||||||||||||||||||||
2008(2) |
| 7,200 | | 81.40 | 02/20/18 | | | 7,600 | 349,828 | |||||||||||||||||||
2007(3) |
2,233 | 4,467 | | 62.65 | 02/21/17 | 5,460 | 251,324 | 1,092 | 50,265 | |||||||||||||||||||
2006(5) |
5,133 | 2,567 | | 56.18 | 02/22/16 | | | 1,980 | 91,139 | |||||||||||||||||||
2006(6) |
| | | | 17,802 | 819,426 | | | ||||||||||||||||||||
2005 |
11,400 | | | 42.32 | 02/16/15 | | | | | |||||||||||||||||||
2004 |
14,000 | | | 29.69 | 02/24/14 | | | | | |||||||||||||||||||
2003 |
17,300 | | | 22.95 | 02/26/13 | | | | | |||||||||||||||||||
2002 |
13,000 | | | 17.43 | 02/20/12 | | | | | |||||||||||||||||||
2000 |
7,500 | | | 11.22 | 12/28/10 | | | | | |||||||||||||||||||
Richard F. Cimino |
||||||||||||||||||||||||||||
2008(2) |
| 4,600 | | 81.40 | 02/20/18 | | | 4,800 | 220,944 | |||||||||||||||||||
2007(3) |
1,800 | 3,600 | | 62.65 | 02/21/17 | 4,480 | 206,214 | 896 | 41,243 | |||||||||||||||||||
2006(5) |
5,133 | 2,567 | | 56.18 | 02/22/16 | | | 1,980 | 91,139 | |||||||||||||||||||
2006(7) |
| | | | 14,242 | 655,559 | | | ||||||||||||||||||||
2005 |
9,100 | | | 42.32 | 02/16/15 | | | | | |||||||||||||||||||
2004 |
8,794 | | | 29.69 | 02/24/14 | | | | ||||||||||||||||||||
Deborah L. Tanner |
||||||||||||||||||||||||||||
2008(2) |
| 4,600 | | 81.40 | 02/20/18 | | | 4,800 | 220,944 | |||||||||||||||||||
2007(3) |
2,133 | 4,267 | | 62.65 | 02/21/17 | 5,180 | 238,435 | 1,036 | 47,687 | |||||||||||||||||||
2006(5) |
4,133 | 2,067 | | 56.18 | 02/22/16 | | | 1,584 | 72,912 | |||||||||||||||||||
2005 |
2,500 | | | 42.32 | 02/16/15 | | | | | |||||||||||||||||||
2004 |
3,200 | | | 29.69 | 02/24/14 | | | | | |||||||||||||||||||
2003 |
500 | | | 22.95 | 02/26/13 | | | | |
32
Expiration Date | Vesting Date | Expiration Date | Vesting Date | ||||||||
---|---|---|---|---|---|---|---|---|---|---|---|
02/20/18 | 02/21/11 | 02/26/13 | 02/27/06 | ||||||||
02/21/17 | 02/22/10 | 02/26/13 | * | 02/27/05 | |||||||
02/22/16 | 02/23/09 | 02/20/12 | 02/21/05 | ||||||||
02/16/15 | 02/17/08 | 02/20/12 | ** | 02/21/04 | |||||||
02/16/15 | * | 02/17/07 | 11/06/11 | 11/07/04 | |||||||
02/24/14 | 02/25/07 | 12/28/10 | 12/29/02 | ||||||||
02/24/14 | * | 02/25/06 | 02/24/09 | 02/25/01 |
The table below shows option exercise and stock award vesting activity during the fiscal year ended December 31, 2008.
2008 Option Exercises & Stock Vested Table
|
Option Awards | Stock Awards | |||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Name | Number of Shares Acquired on Exercise (#) |
Value Realized on Exercise ($) |
Number of Shares Acquired on Vesting (#) |
Value Realized on Vesting ($) |
|||||||||
Joseph L. Herring |
50,000 | $ | 3,889,682 | 47,559 | $ | 2,111,251 | |||||||
William E. Klitgaard |
-0- | -0- | 11,895 | 533,157 | |||||||||
Wendel D. Barr |
-0- | -0- | 12,165 | 555,297 | |||||||||
Richard F. Cimino |
6,206 | 424,263 | 11,907 | 534,141 | |||||||||
Deborah L. Tanner |
3,804 | 195,200 | 8,712 | 360,598 |
The table below shows benefits that the Named Executives are entitled to under the Company's defined benefit plans.
33
Name
|
Plan Name | Number of Years Credited Service (#) |
Present Value of Accumulated Benefit ($)(1) |
Payments During Last Fiscal Year ($) |
||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|
Joseph L. Herring |
Covance Supplemental Retirement Plan | 9 | $ | 2,033,016 | -0- | |||||||
William E. Klitgaard |
Covance Supplemental Retirement Plan | 8 | 873,679 | -0- | ||||||||
Wendel D. Barr |
Covance Supplemental Retirement Plan | 5 | 323,533 | -0- | ||||||||
Richard F. Cimino |
Covance Supplemental Retirement Plan | 4 | 198,013 | -0- | ||||||||
Deborah L. Tanner |
Covance Supplemental Retirement Plan | 3 | 137,051 | -0- |
Supplemental Executive Retirement Plan
In December 1996, Covance adopted a nonqualified Supplemental Executive Retirement Plan ("SERP") for the benefit of certain executive officers of Covance, including the Named Executives in order to attract and retain a highly motivated executive workforce.
Participating executives may commence receiving full benefits under the SERP upon attaining age 60, so long as they have completed at least twenty years of service as defined in the SERP (fifteen years for participants employed by Covance on January 1, 1997). Retirement benefits to be provided under the SERP will be based on 40% of an executive's final average earnings. The benefit for executives with less than 20 years of service would equal 2% (2.67% for participants employed by Covance on January 1, 1997) multiplied by years of service multiplied by final average earnings. The final average earnings is based upon the highest five consecutive years of compensation out of the executive's ten years of employment with Covance or any subsidiary thereof. Compensation is defined as the executive's annual salary plus bonuses.
Participating executives may commence receiving reduced, early retirement benefits as early as age 55, provided they had attained five years of service under the plan. Benefits are reduced at the rate of 5% for each year commencement precedes age 60, up to a 25% reduction at age 55 and are increased at the rate of 5% for each year retirement is delayed following age 60.
The normal form of payment under the SERP is a single lump sum payment payable on the later of six months following the participant's attainment of age 55 or six months after separation from service provided age is 55 plus 6 months.
Actuarial assumptions used to determine values in the Pension Benefits Table
The amounts shown in the Pension Benefit Table above are actuarial present values of the benefits accumulated through the date shown. An actuarial present value is calculated by estimating expected future payments starting at an assumed retirement age, weighting the estimated payments by the estimated probability of surviving to each post-retirement age, and discounting the weighted payments at an assumed discount rate to reflect the time value of money. The actuarial present value represents an estimate of the amount which, if invested today at the discount rate, would be sufficient on an average basis to provide estimated future payments based on the current accumulated benefit. The assumed retirement age for each executive is the earliest age at which the executive could retire without any benefit reduction due to age (even if the participant is not yet eligible to do so). Actual benefit present values will vary from these estimates depending on many factors, including an executive's actual retirement age.
34
Covance Inc. Supplemental Executive Retirement Plan Assumptions
|
December 31, 2008 | November 30, 2007 | |||
---|---|---|---|---|---|
Discount rate |
6.00% | 5.75% | |||
Form of payment |
Lump sum | Lump sum | |||
Lump sum interest rates |
|||||
Annuity payments scheduled to be made within 5 years |
6.72% (5.24% for lump sum payments in 2009) | 4.92% (4.60% for lump sum payments in 2008) | |||
Annuity payments scheduled to be made between 5 and 20 years from now |
7.12% (5.692% for lump sum payments in 2009) | 6.02% (4.82% for lump sum payments in 2008) | |||
Annuity payments scheduled to be made beyond 20 years |
6.36% (5.37% for lump sum payments in 2009) | 6.47% (4.91% for lump sum payments in 2008) | |||
Retirement age |
Later of age 60 and current age | 60 | |||
Termination and disability rates |
none | none |
Non-Qualified Deferred Compensation Table 2008
Name (a) |
Executive contributions in last FY ($)(b) |
Registrant contributions in last FY ($)(c) |
Aggregate earnings in last FY ($)(d) |
Aggregate withdrawals/ distributions ($)(e) |
Aggregate balance at last FY ($)(f) |
|||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Joseph L. Herring |
$ | 73,063 | $ | -0- | $ | -0- | $ | -0- | $ | 52,833 | ||||||
William E. Klitgaard |
-0- | -0- | -0- | -0- | -0- | |||||||||||
Wendel D. Barr |
-0- | -0- | -0- | -0- | -0- | |||||||||||
Richard F. Cimino |
-0- | -0- | -0- | -0- | -0- | |||||||||||
Deborah L. Tanner |
14,275 | -0- | -0- | -0- | 10,314 |
The Board adopted a Non-Qualified Deferred Compensation Plan ("NQDC") effective January 1, 2008. The plan has been offered to approximately 80 senior management employees (including the Named Executives). The plan is intended to provide this group of employees with an opportunity to defer compensation in addition to amounts permitted under the Covance qualified 401(k) Plan. No contributions were made by Covance on the amounts deferred by the Named Executives and no earnings were realized on the amounts deferred therefore no amount is reflected with respect to the NQDC plan in the Summary Compensation Table for 2008.
Under the NQDC Plan, participants are now allowed to defer up to 50% of their base salary and 70% of their bonus in any given year. Participants in the NQDC are subject to certain contributions and earnings limits under the Internal Revenue Code. Similar to the Covance 401(k) Plan, a match is made on employee deferrals, less an amount determined each year as the maximum match allowed in the qualified 401(k) Plan. However, senior officers who participate in the SERP, which includes all of the Named Executives, are not eligible to receive a match for any deferrals into the NQDC plan. Amounts deferred under the NQDC are deemed invested in one of the investment choices available in Covance's 401(k) Plan as selected by the participant. Earnings on these investments are market earnings and there are no provisions for guaranteed rates of return. All amounts in a participant's NQDC account are unfunded and remain assets of the Company until paid out. Amounts deferred may be paid out six months after the participant's separation from service with the Company or at some other point as designated in advance by the participant.
35
|
Joseph L. Herring | William E. Klitgaard | Wendel D. Barr | Richard F. Cimino | Deborah L. Tanner | |||||||||||||||||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Benefit(1) | Without Cause ($) |
Change in Control ($) |
Without Cause ($)(2) |
Change in Control ($) |
Without Cause ($)(2) |
Change in Control ($) |
Without Cause ($)(2) |
Change in Control ($) |
Without Cause ($)(2) |
Change in Control ($) |
||||||||||||||||||||||
Salary and Annual Cash Incentive |
$ | 2,255,000 | $ | 4,560,000 | $ | 647,088 | $ | 1,941,264 | $ | 747,000 | $ | 2,241,000 | $ | 524,035 | $ | 1,572,106 | $ | 510,000 | $ | 1,530,000 | ||||||||||||
Equity |
||||||||||||||||||||||||||||||||
Unvested Restricted Stock |
- | 1,542,005 | - | - | - | 819,426 | - | 655,559 | - | - | ||||||||||||||||||||||
Unvested PerformanceBased Restricted Stock |
- | 1,904,721 | - | 449,253 | - | 426,238 | - | 316,686 | - | 348,907 | ||||||||||||||||||||||
Unvested Options |
- | - | - | - | - | - | - | - | - | - | ||||||||||||||||||||||
Equity Total |
- | 3,446,726 | - | 449,253 | - | 1,245,664 | - | 972,246 | - | 348,907 | ||||||||||||||||||||||
Other Benefits(3) |
||||||||||||||||||||||||||||||||
Health & Welfare |
40,832 | 61,248 | 68,358 | 102,537 | 40,217 | 60,326 | 40,014 | 60,021 | 39,996 | 59,995 | ||||||||||||||||||||||
Outplacement |
50,000 | 50,000 | 30,000 | 30,000 | 30,000 | 30,000 | 30,000 | 30,000 | 30,000 | 30,000 | ||||||||||||||||||||||
Perquisites |
45,680 | 68,520 | 18,840 | 56,520 | 22,840 | 68,520 | 18,840 | 56,520 | 18,840 | 56,520 | ||||||||||||||||||||||
Tax Gross-Ups |
- | - | - | - | - | - | - | 757,336 | - | 753,967 | ||||||||||||||||||||||
Other Benefits Total |
136,512 | 179,768 | 117,198 | 189,057 | 93,057 | 158,846 | 88,854 | 903,877 | 88,836 | 900,482 | ||||||||||||||||||||||
Total(3) |
2,391,512 |
8,186,494 |
764,286 |
2,579,574 |
840,057 |
3,645,510 |
612,889 |
3,448,229 |
598,836 |
2,779,389 |
2008 Termination ScenariosDefined Benefit Plan Benefits
Name | Plan Name | Voluntary For Cause Without Cause ($) |
Death ($) |
Disability ($) |
Change in Control ($) |
||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Joseph L. Herring | Covance Supplemental Retirement Plan(1) | $ | 2,639,053 | $ | 1,265,835 | $ | 3,381,714 | $ | 4,061,565 | ||||||
William E. Klitgaard | Covance Supplemental Retirement Plan(1) | 1,015,908 | 512,218 | 1,262,385 | 1,731,662 | ||||||||||
Wendel D. Barr | Covance Supplemental Retirement Plan(1) | - | 206,502 | 785,965 | 687,273 | ||||||||||
Richard F. Cimino | Covance Supplemental Retirement Plan(1) | - | 125,006 | 421,928 | 445,710 | ||||||||||
Deborah L. Tanner | Covance Supplemental Retirement Plan(1) | - | 87,986 | 354,635 | 368,985 |
36
terminating employment shall receive their benefit in the form of a lump sum payment at the later of age 55 or age at termination of employment, but in no event shall the distribution be made less than six months from such date or event. In 2007 amendments to the SERP were adopted in order to comply with section 409A of the Internal Revenue Code.
Termination and Change of Control Arrangements
As reflected in the Termination Scenarios Table, pursuant to an agreement dated December 31, 2008 between Covance and Mr. Herring, Mr. Herring shall be entitled to (i) two times his annual base compensation, and (ii) variable compensation for one year at his most recent target level in the event he is terminated for reasons other than cause. Mr. Herring is also entitled to two years continuation of health benefits. Covance has also entered into agreements which provide Mr. Barr and each of its Corporate Senior Vice Presidents, including the Named Executives, compensation equal to the executive officer's base annual salary at the annual rate in effect on the date of termination plus variable compensation at the most recent target level in the event that such executive officer's employment has been terminated for reasons other than cause. If Mr. Barr or a Corporate Senior Vice President has not secured a suitable alternative vocation after one year, the Chief Executive Officer has the discretion to pay such officer his or her salary for one additional year. These payments would be made under Covance's normal payroll schedule. All such executive officers will also be entitled to health benefits (to the extent permitted by the administrative provisions of such plans and applicable federal and state law) for a period of up to two years.
Covance will also provide to Mr. Herring, Mr. Barr and the Corporate Senior Vice Presidents, upon the termination of employment by Covance other than for cause, or a constructive termination, as defined in the agreements, of such executive, during the twenty-four months following a change in control of
37
Covance, compensation equal to (i) three times the annual base salary in effect on the termination date, and (ii) three times the annual variable compensation at the most recent target level and such officer will be entitled to participate in Covance's health and benefit plans for a period of up to three years. In addition, the executive is entitled to receive a payment in an amount sufficient to make him or her whole for any federal excise tax on excess parachute payments. Such payments shall be made in a lump sum. Such executive officers shall also be entitled to the benefits described above in the event the officer voluntarily terminates his or her employment with Covance for any reason between the twelfth and thirteenth months following a change in control. A "change in control" is defined in the agreements to include the following: the acquisition by a person of stock of the Company that, together with stock already held by such person constitutes more than 50% of the outstanding stock of the Company; the acquisition by a person during a twelve month period of 30% or more of the voting stock of Covance; a majority of the members of the Board are replaced during any 12 month period; or the acquisition by any person of assets from the Company equal to or more than 40% of the total fair market value of the Company's assets.
PROPOSAL TWO
Ratification of the Appointment of
Independent Registered Public Accounting Firm
Our Audit Committee, pursuant to its charter, has appointed E&Y as the Company's independent registered public accounting firm to audit the consolidated financial statements of the Company and its subsidiaries and the Company's effectiveness of internal control over financial reporting for the year ending December 31, 2009.
While the Audit Committee is responsible for the appointment, compensation, retention, termination and oversight of the independent registered public accounting firm, the Audit Committee and our Board of Directors are requesting, as a matter of policy, that the shareholders ratify the appointment of E&Y as the Company's principal independent registered public accounting firm. The Audit Committee is not required to take any action as a result of the outcome of the vote on this proposal. However, if the shareholders do not ratify the appointment, the Audit Committee may investigate the reasons for shareholder rejection and may consider whether to retain E&Y or to appoint another independent registered public accounting firm. Furthermore, even if the appointment is ratified, the Audit Committee, at its discretion, may direct the appointment of a different independent registered public accounting firm at any time during the year if it determines that such a change would be in the best interests of the Company and its shareholders. The Audit Committee oversees the performance of E&Y and would apply knowledge gained from this oversight in exercising this discretion.
E&Y has served as independent auditors to the Company since 2001. E&Y's long-term knowledge of the Company has enabled it to perform its audits with effectiveness and efficiency.
Ratification of E&Y as the Company's independent registered public accounting firm requires the affirmative vote of a majority of the votes cast at the meeting. Unless there is a contrary indication, shares of Common Stock represented by valid proxies will be voted FOR the ratification of E&Y as the Company's independent registered public accounting firm.
A representative of E&Y is expected to be present at the Annual Meeting, will have an opportunity to make a statement if they desire to do so, and will be available to respond to appropriate questions.
The Board of Directors recommends that Shareholders vote FOR the ratification of the appointment of Ernst & Young LLP as the independent registered public accounting firm of the Company for the year ending December 31, 2009.
38
PROPOSAL THREE
Shareholder Proposal
The below resolution is sponsored by People for the Ethical Treatment of Animals, 501 Front Street, Norfolk, VA 23510.
Report on Animal Welfare Act Violations
RESOLVED, that the Board report to shareholders annually on the measures it is taking to resolve, correct, and prevent further U.S. Department of Agriculture (USDA) citations for violations of the Animal Welfare Act.
Supporting Statement
The Animal Welfare Act is the only U.S. federal law that provides minimal protections for some animals used in research. The USDA is charged with enforcing the Act through its Animal and Plant Health Inspection Service (APHIS). When APHIS conducts an inspection of a research facility, it issues an inspection report detailing any violations that the inspector observed.
In six inspections that APHIS conducted of six Covance facilities from January 2005 to February 2006, multiple violations were noted in each inspection. The violations ranged from inadequate veterinary care for dogs, monkeys, and rabbits and inadequate pain relief for animals used in invasive studies to physical abuse of animals. Some of the violations that APHIS inspectors observed include the following:
The foregoing facts contradict Covance's claim that the company treats "animals with the respect that they deserve" and works to "reduce discomfort or stress to animals" in its care. We urge your support for this resolution.
THE BOARD OF DIRECTORS RECOMMENDS THAT THE SHAREHOLDERS VOTE AGAINST THIS PROPOSAL.
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This proposal is not in the interests of the shareholders for these reasons:
Accordingly, the proposal would do nothing to advance animal welfare and would merely imply support of an extremist political agenda that is not in the interests of the shareholders.
First, Covance has a strong and long-standing commitment to animal welfare. Animal testing is highly regulated by federal agencies such as the USDA APHIS and the Food and Drug Administration ("FDA") under the U.S. Animal Welfare Act and under similar rules (in some cases, even more stringent) in other countries where Covance has animal research facilities. For instance, in the last fifteen months Covance facilities have been inspected by the USDA APHIS more than ten times and not one of these inspections resulted in even a single finding of noncompliance. As stated in Covance's Code of Respect for Animals in Research and Development, "As one of the world's leading providers of preclinical drug development services and other services to advance safety, we accept both the legal and the moral obligation to be a leader in assuring that animals in our care are treated in accordance with all applicable rules and with high standards of respect and compassion." Covance's entire Code of Respect for Animals is available on our website at www.covance.com. All Covance animal research facilities have veterinarians and other staff committed to assuring animal welfare, and the Company has a strong record for many years of both compliance with applicable law and regulation and utilization of enrichment activities for animals that go beyond applicable rules. Also, all Covance animal research facilities worldwide are accredited by the Association for the Assessment and Accreditation of Laboratory Animal Care International (AAALAC), a recognized independent accreditation authority overseeing animal care.
Second, PETA's supporting statement is inaccurate and misleading. Covance's early development facilities are regularly inspected by the USDA APHIS as part of its regular practice applied to all animal research facilities. Contrary to PETA's statement, during the period from January 2005 to February 2006, numerous unannounced inspections of Covance's facilities by USDA APHIS resulted in no findings, and Covance strongly disagrees with PETA's description of the findings it does reference. For example, in the finding concerning weight loss by a dog, PETA omits the fact that the study was intended to result in weight loss as part of the medical research and that the weight loss did not cause any medical distress for the dog involved. Of course, in a company with approximately 10,000 employees, errors can be made on occasion, but Covance has a strong record on continuous improvement, of disciplinary action when appropriate for a failure in animal care, and of correcting any problems as evidenced by Covance's very strong recent inspection record.
Third, PETA's proposal is designed to advance a political agenda that is diametrically opposed to the interests of the Company, its shareholders and to the overall good of the public. PETA's goal is the complete and immediate abolition of all medical tests and research involving animals. In the words of PETA's founder and President, any medical research on animals is "totally immoral."1 She has also said: "Even if animal tests produced a cure for AIDS, we'd be against it."2 Covance does not believe that
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most shareholders or other members of the public agree with these views. Animal research is required by legal regulation and is ethically appropriate before new medicines are tested on human beings. The result is life-saving new medicines that benefit both humans and animals, and Covance is proud that this research is an important part of our business model.
PETA has a history of targeting Covance in an effort to harm the company and its shareholders. For example, in 2004, PETA had an operative gain employment at a Covance facility under false pretense in order to gain confidential information about Covance in violation of the employee's confidential agreement. Covance filed a successful lawsuit against PETA and the operative, which concluded with PETA agreeing to forego further infiltration of Covance and to a court order confirming this bar on infiltration by the Circuit Court for the County of Fairfax, Virginia. Copies of the agreement and court order may be accessed at www.covance.com. PETA's shareholder proposal is just another step in PETA's ongoing effort to harm Covance in particular and life-saving medical research in general.
AFTER CAREFUL CONSIDERATION, YOUR BOARD OF DIRECTORS RECOMMENDS A VOTE AGAINST THIS PROPOSAL.
PROPOSALS OF SHAREHOLDERS
FOR 2010 ANNUAL MEETING
Proposals submitted by shareholders for inclusion in the Proxy Statement for the 2010 Annual Meeting of Shareholders must be received by the Company no later than the close of business on November 25, 2009. Please address your proposals to James W. Lovett, Corporate Senior Vice President, General Counsel and Secretary, Covance Inc., 210 Carnegie Center, Princeton, New Jersey, 08540-6233. Proposals must comply with all applicable SEC regulations. Under our By-Laws, if you wish to nominate Directors for election, or present other business before the shareholders at the Annual Meeting, you must give proper written notice of any such nomination or business to the Corporate Secretary, not after February 5, 2010, and not before January 6, 2010. If the Annual Meeting of 2010 is advanced by more than 30 days or delayed by more than 60 days from May 7, 2010, the anniversary date of this year's Annual Meeting, you must send notice not earlier than the 120th day prior to such Annual Meeting and not later than the close of business on the later of the 90th day prior to such Annual Meeting or the 10th day following the date on which public announcement of the date of the meeting is first made. Your notice must include certain information specified in our By-Laws concerning the nomination or the business. A copy of the Restated Certificate of Incorporation and By-Laws may be obtained from the Secretary of the Company at the address noted above.
One or more persons will be appointed to act as the inspector of election at the Annual Meeting. As of the date of this Proxy Statement, the Board of Directors has no knowledge of any business that will be presented for consideration at the Annual Meeting other than that described above. As to any other business, if any, that may properly come before the Annual Meeting, the proxies will vote in accordance with their judgment.
Present and former officers, Directors and other employees of Covance may solicit proxies by telephone, facsimile or mail, or by meetings with shareholders or their representatives. Covance will reimburse brokers, banks or other custodians, nominees and fiduciaries for their charges and expenses in forwarding proxy material to beneficial owners. Covance has engaged Innisfree M&A Incorporated to solicit proxies for the Annual Meeting for a fee of $12,000, plus the payment of its out-of-pocket expenses. All expenses of solicitation of proxies will be borne by Covance.
A copy of Covance's 2008 Annual Report to Shareholders is being sent with this Proxy Statement. If, upon receiving the Proxy Statement, you have not received the 2008 Annual Report to Shareholders, please write to James W. Lovett, Corporate Senior Vice President, General Counsel and Secretary at
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Covance Inc., 210 Carnegie Center, Princeton, New Jersey, 08540-6233 to request a copy. In addition, a copy of Covance's Annual Report on Form 10-K (without exhibits) for the fiscal year ended December 31, 2008, as filed with the SEC is posted on Covance's website at www.covance.com and is also available without charge upon written request.
By Order of the Board of Directors
James
W. Lovett
Corporate Senior Vice President,
General Counsel and Secretary
Dated: March 25, 2009
SHAREHOLDERS ARE URGED TO COMPLETE, SIGN, DATE, AND RETURN THE ENCLOSED PROXY PROMPTLY IN THE SELF-ADDRESSED ENVELOPE WHETHER OR NOT THEY EXPECT TO ATTEND THE MEETING. A SHAREHOLDER MAY NEVERTHELESS VOTE IN PERSON IF HE OR SHE DOES ATTEND THE ANNUAL MEETING.
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COVANCE INC.
This Proxy is solicited on behalf of the Board of Directors
for the Annual Meeting of Shareholders to be held on May 7, 2009
The undersigned appoints Joseph L. Herring, William E. Klitgaard and James W. Lovett proxies for the undersigned, each with full power of substitution, to attend the Annual Meeting of Shareholders of Covance Inc. to be held on Thursday, May 7, 2009 at 8:00 a.m., local time, and at any adjournments or postponements of the Annual Meeting, and to vote as specified in this Proxy all of the shares of Common Stock of the Company which the undersigned would be entitled to vote if personally present. This Proxy when properly executed will be voted in accordance with your indicated directions. If no direction is made, this Proxy will be voted FOR the election of Directors and FOR Proposal 2 and AGAINST Proposal 3. This proxy will also authorize the above individuals to utilize their discretion in voting on other matters that may properly come before the meeting.
The Board of Directors recommends a vote FOR the election of Directors and FOR Proposal 2 and AGAINST Proposal 3.
YOUR VOTE IS IMPORTANT! PLEASE MARK, SIGN AND DATE THIS PROXY ON THE REVERSE SIDE AND RETURN IT PROMPTLY IN THE ACCOMPANYING ENVELOPE.
(Continued and to be signed on reverse side.)
Covance Inc. 2009 Annual Meeting of Shareholders May 7, 2009, 8 a.m., local time The Canterbury Hotel, 123 South Illinois Street, Indianapolis, Indiana |
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AN ADMISSION TICKET AND GOVERNMENT ISSUED PICTURE IDENTIFICATION WILL BE REQUIRED TO ATTEND THE MEETING. |
The Board of Directors recommends a vote FOR ALL nominees and FOR item 2 and AGAINST item 3. | ||||||||
1. |
Election of Directors |
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For |
Withhold |
For All |
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All | All | Except | ||||||
Robert Barchi, M.D., Ph.D. Sandra L. Helton Joseph C. Scodari |
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(Except nominee(s) written below) |
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For |
Against |
Abstain |
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The Board of Directors recommends a vote FOR Item 2. |
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2. |
Ratification of Appointment of Ernst & Young LLC for the fiscal year 2009. |
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The Board of Directors recommends a vote AGAINST Item 3. |
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3. |
Shareholder Proposal submitted by PETA to require annual reports by the Board of Directors pertaining to citations under the Animal Welfare Act. |
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The undersigned acknowledges receipt of the Notice of Annual Meeting of Shareholders and of the Proxy Statement. |
Dated: |
, 2009 |
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Signature(s) | ||||||||
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Please sign exactly as your name appears. Joint owners should each sign personally. Where applicable, indicate your official position or representation capacity. |
An admission ticket and government issued picture identification will be required to enter the meeting. Admission to the Annual Meeting will be on a first-come, first-served basis.
You may obtain the Annual Meeting ticket by writing to:
Secretary, Covance Inc., 210 Carnegie Center, Princeton, NJ 08540
Important Notice Regarding the Availability of Proxy Materials for the Shareholder Meeting to Be Held on May 7, 2009. The Proxy Statement and the Annual Report are available on Covance's website at www.covance.com/investors.